Managing Activities
Managing Staff & Volunteers
Running The Organisation
Getting Young People Involved
Succession Planning
Planning before the Event or Activity
Managing The Activities
Evaluation and Review
Finding New Staff
Orientating and Inducting New Staff
Training Staff
Recognising and Awarding Volunteers
Managing Behaviour
Managing Bullying
Access and Equity
Child Protection
Clubs, Associations and Businesses
Running Meetings
Money Management
Getting Control of the Paperwork
Work Health and Safety
Planning For The Future
Understanding Youth Involvement
Taking Action: 10 Steps to Engaging Youth in Club Decision-Making
Helpful Links and Resources
Section 1: Introduction to Succession Planning
Section 2: The Succession Planning Process
Section 3: Crucial Ingredients for Steps 1-5
Step 1. Stop and Think
Step 2. Identify Barriers to Participation for Young People
Step 3. Decide How Your Club will Involve Young People in Decision-Making
Step 4. Form Community Partnerships
Step 5. Recruit Young People
Step 6. Induct Young People in to your Club General Induction Information
Step 7. Effectively Communicate with Young People
Step 8. Invest in Young People
Step 9. Mentor your Young Volunteers
Step 10. Recognise Volunteers and Thank Them for Their Work
Step 1: Examine your club’s position
Step 2: Identify skills required to fill critical roles in your club
Step 3: Assess the skills gap in your club and identify potential successors
Step 4: Develop and prepare potential successors
Step 5: Evaluate your succession plan


Orientating And Inducting New Staff

When new workers - both volunteer and paid - start a job, there is some information they must know before they see any clients, as well as some they will need to know within the first few weeks and some they need to know eventually.
This is called either orientation or induction and there are two main ways of providing this information:

A formal approach- A full period of training set aside, with notes, activities, discussions and guest speakers. This can be good if you have a number of workers starting at the same time. They can all get to meet each other but it takes a lot of preparation. It does have the advantage of providing a lot of information all at once.

A less formal approach- The worker is given written or taped induction information they need to work their way through. The worker needs to read or listen to this information and sign to say they understand the information over a period of time - often one month. During that month, the worker is given low risk activities and the chance to watch others, with staff explaining what is happening and mentoring the new worker.
Many organisations use a combination of these two approaches.

The first day

Whichever method you use, there is some crucial information that all workers need to know on the first day, before they see any clients. This includes:

  • WHS information(Work Health and Safety);
  • Child protection and mandatory reporting information;
  • Privacy and confidentiality information;
  • Administrative information- This will vary from one organisation to another but staff will at least need to know how to record their hours and collect their pay;
  • Policy information- Any policies or roles the board thinks are vitally important to the organisation.
  • Location information- Where the toilets, fire escapes, car park, phones etc are located. This should also include fire escape procedures - where to take clients if there is a fire and how to check that there are no people stuck inside during a fire etc.

The overall orientation process should also include:

  • A welcome to the organisation
  • Details of their position (what they will be doing)
    • Information on the day-to-day operations of the organisation
    • Support that will be provided to them
    • Introductions to key people in the organisation (eg managers, the person in charge of pay, OHS representatives, first aid people etc.)

      This form can be adapted to your needs, to help supervisors make sure they have covered everything.

      Supervisor's Induction Checklist Supervisor's Induction Checklist (106 KB)

      You can get more information on induction from the West Australian volunteers’ organisation at https://www.volunteeringwa.org.au/#/